Venue Rental FAQs for the BJCC

At the BJCC, we understand that our facilities are diverse and that planning can be overwhelming. That’s why we’ve created guidelines to help make the process easier. Although we strive to provide complete information, our Sales/Marketing and Convention Services Staff are always available to answer your questions and provide any clarification needed.

What is the rental process for a space at the BJCC?

Interested parties can fill out a booking request form on the BJCC website or contact the sales team directly. A sales representative will assist in choosing a space and provide a quote. Once the contract is signed and the deposit is paid, the rental process is complete.

What equipment and amenities are included with the rental of space at the BJCC?

The BJCC can provide a variety of equipment and amenities, including tables, chairs, audio-visual equipment, Wi-Fi, and on-site catering services. Your Sales contact can confirm items/services included in rent and items/services that can be provided at an additional cost.

What is the BJCC cancellation policy?

The cancellation policy varies depending on the terms of the rental contract. Typically, cancellations made within a certain time frame of the event will result in a fee, while cancellations made further in advance may result in a partial refund.

Generally, for any contracted event that the client cancels or requests a modification of contracted space within 12 months of the scheduled event, event is subject to forfeiture of deposit and/or minimum contracted space rental at the discretion of the BJCC Executive Director.

Do I need insurance for my event?

Yes. All groups shall obtain, maintain and provide evidence of insurance at least 14 working days prior to occupancy and must meet requirements as specified in the Lease Agreement and below.

Commercial (or Comprehensive) General Liability coverage, including Products and Completed Operations and Personal Injury coverages, issued by a company authorized to engage in the insurance business in the State of Alabama with an A.M. Best rating of A-, VII or better.
Said policy or Certificate of Insurance will name the Lessee and their officers and employees as the insured.
The policy will provide for limits of liability which shall not be less than $1,000,000 Each Occurrence.
$2,000,000 Aggregate.
$300,000 Damage to Premises Rented to You.
$1,000,000 Personal & Advertising Injury.
Certificate will also provide evidence of Automobile Insurance with Combined Single Limits (CSL) of $1,000,000 for owned, hired & non-owned vehicles.
Workers’ Compensation Insurance with statutory limits and Employer’s Liability limits of $1,000,000 / $1,000,000 / $1,000,000.
All insurance will be primary and non-contributory and provide waiver of subrogation.
The Birmingham-Jefferson Convention Complex, The Birmingham Jefferson Civic Center Authority and its officers and employees are included as Additional Insured on the GL and Auto policies.
The policy will require that the insurance company give the Lessor’s Executive Director at least 30 days advance written notice of any reduction or cancellation of the coverage during the term of this lease. Written notice shall be sent to P.O. Box 13347, Birmingham, Alabama 35202-3347.
The cancellation clause of the insurance certificate MUST read as follows: “Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the certificate holder (Birmingham-Jefferson Convention Complex).”

Upon confirmation of your event, a Certificate of Insurance must be provided with the above coverage. There are no exceptions.

What is the required security for my event?

Requirements will vary based upon projected attendance, presence of alcohol, etc. Your Event Manager can confirm exact security requirements with additional detail about your event.

Where can I find all of the BJCC’s facility guidelines?

Our Facility Guide is available for download. For any questions or additional information, contact the team at the BJCC.

Download BJCC Facility Guide

Book Your Space

If you’re interested in booking a space at the BJCC for your upcoming event, conference, or trade show, please fill out a request form. Our experienced hospitality team will work with you to ensure your event succeeds and your needs are met.

We look forward to hosting your event at Alabama’s premier entertainment destination–the BJCC!

Book Your Space